Event Calendar, Posting Events

Target Audience

This howto guide is intended to give an overview of how to post events to the club's online calendar and web system. Typically posting of events is conducted by the club's activity officer.  Other club officers, such as the club's president and webcurator typically also have the necessary permissions to post events as well if needed.   It is important to post events as soon as possible, so that people can make plans.   The online events calendar is available all the time, and also can be automatically subscribed to by calendar programs, such as those commonly found on smart phones.

Detailed Website Instructions

A general step by step procedure for adding events to the club's online calendar is found here.  Please note that these are general guidelines, and exact details may change.  Additional details of basic items, such as logging into the system, is likely found on the club's faq page.

1.  Permissions.   Ensure the webcurator has granted you the special permissions to the web system.   Please be advised, that these special permissions allow you to alter and delete content on the web system, so please think twice before taking actions you are unsure of.

2.  Login.   Navigate to the clubs webpage  lewisskiclub.org   and Login to the system.

3.  Add Content.  If you are logged in and have been granted proper permissions, a new "Add Content" tab will appear in the menu items.

4.  Select Add Content

5.  Select  "Event"

6.  Event Details.  Enter a title for the event.

7.  Date.  Enter the Date and Time.  Time is required.  Type the time directly, or use up arrows to change.   iPad users should type the time directly using normal format such as 4:30p   or 10:45a   .

8.  Summary.  Add a very short, few words or sentence description to the "Summary" area.  This is the information that shows up on your smart phone if you subscribe to the club's online calendar.

9.  Description.  Add the detailed description.   Be sure to provide all the information someone needs to find the event, including location, activity leader to contact etc.  This information should be stand alone. (Most people do not actually download the attached files)  It is suggested to request a temporary email "alias" from the club's webmaster to post email addresses for contact people.  This helps to reduce privacy concerns and unwanted spam.   Note that you can change the "Text Format" drop down box to "CKEditor" to get a more friendly formatting menu to add things like bold text etc.  If you need to enter web addresses, you may also need to change it from "Filtered HTML" which limits html tags for security reasons by default.   Note:  It is not a good idea to copy/paste from word processing programs such as Microsoft Word.  Often this will result in "special characters" that prevent the "save" action from working properly.  Best results are obtained from entering the text directly into the web system, or copying the information from plain text editors such as notepad.

10.  Optional:  File.   If desired, you may add a file that people may access for additional information.  These must be in PDF format or an image format  (helps ensure everyone has a way of viewing the file)   Under "File"  select "Browse"   and find the file on your computer to upload.  Please ensure that all file names do not have spaces in the file name.  It is also highly suggested to make the filename unique such as including a date  so as not to be confused with other events with the same name.  (for example instead of "winetasting.pdf"  use "2015-03_winetasting.pdf"  or similar).    Note that most people do not download these extra files (especially if they are viewing it on a smart phone).  Thus if it is important that someone view the attached file, then it is a good idea to indicate in the "Description" area that one should view the attached file for specific information found there.   Also note that it is not a good idea to include permanent email addresses in PDF files.  It is ok to place "temporary" email aliases in PDF files, but be aware that automated spam programs harvest email addresses on the web found on web pages and within PDF files.

11. Optional. Main Page Feed.   If you want to have the event highlighted on the club's main page, you can select "Publishing Options" at the bottom of the page.  Select the check box for "Promoted to front page"  if you want the event to be publicized on the club's main page.  Note that the "Summary" area will be shown on the main page "shortened description" for the event.

12.  Save.  Finally, Select "Save"

13:  Updating.   Find the page of interest. (Typically, look under the "calendar" tab).   Select the "Edit" tab.