Newsletter, Posting

Target Audience

This howto guide is intended to give an overview of how to post a newsletter to the club's web system. Typically posting of events is conducted by the club's publicity officer.  Other club officers, such as the club's president and webcurator typically also have the necessary permissions to post the newsletter as well if needed.   It is important to post the newsletter online, rather than directly emailing the file.   The online newsletter can be modified at any time, wheras a file included in an email is fixed.

Detailed Website Instructions

A general step by step procedure for adding the newsletter to the web system is found here.  Please note that these are general guidelines, and exact details may change.  Additional details of basic items, such as logging into the system, is found on the club's FAQ page.

1.  Permissions.   Ensure the webcurator has granted you the special permissions to the web system.   Please be advised, that these special permissions allow you to alter and delete content on the web system, so please think twice before taking actions you are unsure of.

2.  Login.   Navigate to the clubs webpage  lewisskiclub.org   and Login to the system.

3.  Add Content.  If you are logged in and have been granted proper permissions, a new "Add Content" tab will appear in the menu items.

4.  Select Add Content

5.  Select  "Newsletter"

6.  Title.  Enter a title for the newsletter. Be sure to include a date. Otherwise it is hard to distinguish between different years.  A good example is:  "Newsletter, January 2015"

7.  Newsletter Date.  Enter the Date, Month and Year.

8.  Newsletter File.   Add the newsletter file that people may access for additional information.  These must be in PDF format  (helps ensure everyone has a way of viewing the file)   Under "File"  select "Browse"   and find the file on your computer to upload.  Please ensure that all file names do not have spaces in the file name.  A good format to follow for the filename is "2016-01_newsletter.pdf", where the format is "YYYY-MM_newsletter.pdf". After you select "upload", you should then enter a "Description" for the uploaded file. A good format is "Newsletter, January 2016". Note that most people do not download these extra files (especially if they are viewing it on a smart phone).  Thus it is a good idea to indicate in the "Contents" area (described below) a very brief listing of the specific information found in the file.   Also note that it is not a good idea to include permanent email addresses in PDF files.  It is ok to place "temporary" email aliases in PDF files, but be aware that automated spam programs harvest email addresses on the web found on web pages and within PDF files.

9. Summary.  Add a very short, few words or sentence description to the "Summary" area.  Be sure to include a date. Otherwise it is hard to distinguish between different years. A good example is "Lewis Ski Club's January 2015 Newsletter."

10. Contents.  Add a simple description of the contents. This will help to encourage people to open the newsletter, as well as help with search results.  Note that you can change the "Text Format" drop down box to "CKEditor" to get a more friendly formatting menu to add things like bold text etc.  If you need to enter web addresses, you may also need to change it from "Filtered HTML" which limits html tags for security reasons by default.   Note:  It is not a good idea to copy/paste from word processing programs such as Microsoft Word.  Often this will result in "special characters" that prevent the "save" action from working properly.  Best results are obtained from entering the text directly into the web system, or copying the information from plain text editors such as notepad.

11. Optional. Main Page Feed.   (Enabled by default for the newsletter) If you want to have the newsletter highlighted on the club's main page, you can select "Publishing Options" at the bottom of the page.  Select the check box for "Promoted to front page"  if you want the event to be publicized on the club's main page.  Note that the "Summary" area will be shown on the main page "shortened description" for the newsletter.

12.  Save.  Finally, Select "Save"

13:  Updating.   Find the page of interest. (Typically, look under the "newsletter" tab).   Select the "Edit" tab.   If you need to update the newsletter file, best to Edit -> Remove (button listed by the file) -> Save.  Then Edit -> Upload File -> Save.